How To Use Webex – We will show you how easy and convenient it is to get started with virtual meetings using Cisco WebEx.We will help you step-by-step processes to be able to sign up, how to join a meeting or how to host your own WebEx meetings for others to join.Before we start,you should know what is WebEx ? A WebEx is basically is an online meeting which lets you meet people virtually.You can connect with people from home through internet.Cisco webex uses worldwide to arrange online meetings,webinars,online courses,providing training and online presentations.We’ll talk about how to set up your audio, your video and the various other settings to configure proper way.
Table of Contents
Webex Website
The first thing that you need to do is go to the main WebEx website. You can access it by opening your preferred web browser and typing in www.WebEx.Com, once you’ve arrived you have the option to host a meeting which will also prompt you to login and set up your meeting details.
You can join an ongoing meeting, this can be done without even needing a CISCO WebEx account. The only details you’re going to need, the nine digit meeting number. You can also sign in doing this,it will display your account details and allow you to join meetings and manage your meetings that you have been scheduled for.
Sign in & Sign up on WebEx Portal
When you click the sign-in button,you’ll have two options to choose from WebEx meetings and WebEx teams. Make sure you select WebEx meetings as your login option, put in your email and password. The last thing you are able to do on this page would be to sign up, you can click on the start for free button on the top right or you can click the sign up now it’s free button in the middle of the browser.
Once you click on the sign up button the only thing that’s required of you is putting in your email address. Look for a confirmation email from Cisco that should confirm and activate your account.
WebEx Meeting Schedule
On the homepage,you’ll be able to see the details of your personal meeting room. You can start and schedule a meeting here and view your upcoming scheduled meetings. Clicking on one of these scheduled meetings allows you to see the meeting details and how to share the details with others. You’ll notice the meeting link and also the meeting number is available for you. It also allows you to change various parameters of the meeting if you click on the edit button.
WebEx Password and Other Settings
You can change the password, date/time settings and invite additional participants to your new meeting. The other thing that you can do is add this meeting to your calendar on your email account. Once you open the file with an email application like outlook,the meeting details will be automatically added to your email calendar.
The last thing you can is cancelling your meeting. Another place you might want to take a look at your preferences section.On the general tab, you can change your current timezone ,language and region settings. Another place to connect your sign-in accounts for calendar integrations using google, office 365 and Facebook are also there. On “my personal room settings“, you can modify your personal room name, you can change the host pin and mess around with other various of settings for your personal meeting.
There are general audio and video settings that can also be defined here globally but it is not the only place you can modify these settings. You can also see these settings when you go in to schedule your meetings as well. The same is true for the scheduling and recording tabs. Explore other options that are available to you.
You can start by clicking meetings and then clicking the schedule button. From there you can name your meeting WebEx training, set a password. Just make sure that your password meets password requirements. Define the date and time of your meeting and the duration.
You need to change the time zone and decide if you want recurrence for this meeting,if you want the meeting to repeat daily, weekly, monthly so on and so forth. You can also invite others to your meeting by sending invites to their emails or by sharing the link to your meeting once you’re finished scheduling .Some of the advanced options include the audio connection option you saw this previously on the preferences page already.
Audio Set up
Audio connection types includes WebEx audio which is a hybrid mode that allows you to dial into the meeting with your phone or by using the headset or speaker microphone set up on your computer or video system . The other elements you have is voip only, this option allows you to connect to the meeting only with the headset or speaker microphone setup on your computer and does not allow you to dial in by phone. You can toggle entry and exit tones for participants as they come and go.
Meeting agenda
You can define your meeting agenda for participants to view when invites are sent out for your scheduled meeting. Scheduling option will define some general restrictions that can be enforced on participants .You can set up automatic recording and set up email reminders before the meeting starts. Meeting options will toggle chats note-taking and file transfers while attendee privileges will show us the various options the attendees will have access to in your meetings.Once you have fine-tuned your meeting parameters, you can save the meeting as a template to be reused later for future meetings or you can simply click schedule to save your meeting.
Start WebEx Meeting
At last you can go back to your home page where you can go ahead and start your meetings by clicking the start button from one of your scheduled meetings. You can start your personal room meeting by clicking the start a meeting button. Your meeting should launch the web app or desktop application and display some initial options for audio and video .
On the lower right hand corner you can set and test your speaker and microphone sources make sure to press the test button and listen for the test tone from the speaker source. Also make sure that your voice is coming through on the microphone at the appropriate level. Right next to that you have the options to use your previous computer audio sources or you can call in using your phone.
The callin information should be displayed to you after you’ve joined the meeting. Once you’ve made your audio source selection now would be a good time to toggle your audio mute settings or to enable or disable your video source. Keep this in mind when you first join a virtual meeting there could be a lot of ambient noise coming from your microphone such as fan noise kids yelling in the background ,dogs barking or heavy breathing. This could disrupt people’s conversation in an ongoing meeting the general recommendation is that.
Make Proper WebEx Environment
You mute your microphone while you enter the meeting and then toggle the mute icon. When you need to speak to keep the ambient noise level to a minimum .This is going to be especially helpful when meeting with a large group of participants. When displaying your video make sure that your environment has a proper lighting .Have the light source be in front of you so that participants may see you clearly and as opposed to having the light source be behind you where people may not be able to see your face because of the shadows generated by improper lighting.
Try to avoid distracting backgrounds when enabling video like displaying an open room behind you. Try to keep your surroundings as professional as you can so that employers will be more likely to embrace work from home policies in the future. Finally ,start your meeting to start off notice that there are multiple floating action buttons that you can interact with from the WebEx application. On the top left there is an eye icon this displays your meeting information including the URL , the meeting number a, the video address and dial in numbers.
On the top right you get to change your participant layout. The first option gives you one active speaker this means that whoever talks the loudest is automatically going to focus on that participant. The second option gives you one active speaker with video thumbnails of other participants located towards bottom of the page. The last view would be the grid style view which would display all participants equally within the given screen space.
Towards the bottom of the page you should have noticed other various options. There audio mute and video settings have been successfully set based on your previous selections. You can mute or unmute, enable or disable video.You can do this at any time, you also have the option to share your screen or share a particular application for other participants.To see simply click on the share button and then select the screen or the application that you would like to share to other students .
WebEx Screen Sharing
At the top of your screen, you’ll notice the text that says you are “sharing your screen”. Here if you hover your mouse over this text, you will have different options available to you during the time that you’re sharing content with others .You can pause and unpause your shared screen and you can also annotate, this is helpful to whiteboard or highlight certain parts of the desktop that others are seeing in your meeting .
If you’re not able to share your content to others double-check with the host of the meeting to see if this option has been enabled for the participants to share. If you stop sharing there’s also an option for you to record that’s located at bottom and your recording will be stored into to the WebEx cloud or record to your local computer.
You can also view participants that are in the meeting by touching the participants button .This should open up a window on the right hand side. You can chat to other participants by clicking the chat button .This will also generate a chat box on the lower right hand corner .
Webex chat function
When chatting keep an eye out for who it is that you’re communicating to .By default everyone is selected,it means that everyone will be able to see your chat when you type. But it is possible for you to change that so that your chat are directed to a selected person. Don’t worry about closing and losing the chat history, the chat history will be available provided that the meeting stays active .
Terminate WebEx Meeting
With the 3 dots you get various other options such as taking notes, you can create poll questions to present to attendees, invite participants to the meeting share your meeting link with others and you’ll also be able to modify your audio and video options.
Finally as a host you have the ability to end the meeting for everybody or you can leave the meeting active for attendees and leave the meeting yourself. Participants that are not the host of the meeting will only have the option to leave the meeting and that’s it you’ve just completed your first WebEx meeting.
We have shared information regarding how to use WebEx meeting with Cisco.Please follow the above steps to establish connection successfully.contact